Heeding God’s Call: A Gathering on Peace

 

Application for Vendors and Exhibitors

 

The Gathering will accept up to three preferred vendors for books, crafts, and peace related materials (including fairly traded items, international crafts, and relevant logo items.)  Vendors will contribute 20% of gross sales to the Gathering.  Vendors are responsible for complying with
Pennsylvania sales tax requirements.  The Gathering will provide tables for vendors—other fixtures are the responsibility of the vender.  Limited security will be provided during non Gathering hours.  Vendors will need to provide their own staff. 

 

 

The Gathering will accept exhibits as space allows at the cost of $10 per linear foot of table space with a maximum of 6 feet per exhibitor.  Linear feet may include only ½ the width of a table (that is, different exhibits may be on both sides of a table.)  Stand alone exhibits will be accepted at a cost of $5 per square foot, with a maximum of 12 square feet per exhibitor.  Exhibitors may offer a few items for sale at their exhibits under the following terms:

 

·         Exhibitors will contribute 15% of gross sales to the Gathering

 

·         Items for sale may not duplicate those offered by our vendors

 

·         Exhibitors will provide their own staff to make sales or depend on an “honor system” method of selling. The Gathering will not provide any staffing.

 

·         Exhibit security will be limited during open periods. 

 

 

The Gathering staff and Steering Committee may make determinations of the suitability of any exhibitor.  Priority will be given to vendors and exhibitors related to the three sponsoring denominations (Brethren, Mennonites, and Quakers.)

 

 

Please fill out this application completely and return it to Heeding God’s Call: A Gathering on Peace, c/o Philadelphia Yearly Meeting, 1515 Cherry Street, Philadelphia, PA 19102.  Questions may be addressed to Liz Perch, Gathering Coordinator, admin@peacegathering2009.org or               215 808 6537       .  Vendors and Exhibitors will be accepted on a space available basis through December 1, 2008

 

 

Organization_____________________________________________________________________

 

 

Affiliation, if any (denomination, meeting, church)________________________________________

 

 

Contact name_____________________________________________________________________

 

 

Address__________________________________________________________________________

 

 

City, State, Zip, Country______________________________________________________________

 

 

Email_______________________________________Phone________________________________

 

(Please complete second page)

 

 

Vendors:

 

Type of items you propose to sell___________________________________________________

 

 

______________________________________________________________________________

 

 

______________________________________________________________________________

 

 

Desired square footage:__________________________________________________________

 

(Please give a minimum and an “ideal.”)

 

 

Anything else you would like us to know?____________________________________________

 

 

______________________________________________________________________________

 

 

Exhibitors

 

Type of exhibit:

 

 

¨Table Space      Linear feet requested________________($10/foot; 6 feet maximum)

 

 

¨Freestanding    Square feet requested____________($5/sq. foot; 12 square foot maximum)

 

 

¨We will be selling items at our display     What?_____________________________________

 

 

Will you need electrical power, a wall behind the exhibit, or any other special settings? [We may not be able to meet all requests, however, we will do our best.]

 

 

______________________________________________________________________________

 

 

______________________________________________________________________________

 

 

Accepted Vendors will be notified by September 1, 2008 or within four weeks of application, whichever is later.  Accepted Exhibitors will be notified by October 1, 2008, or within four weeks of application, whichever is later. 

 

 

Please sign below acknowledging the terms and conditions on both sides of this sheet.

 

 

 

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                 print name                                                                                     title